Buck Institute
Sr. Grants Analyst
Administrative Jobs - Remote - Full Time
This is a Remote Position. Only applicants from the West Coast will be considered, as there will be occasional in-person meetings onsite in Novato, CA.
POSITION SUMMARY
The Senior Grants Analyst will manage pre-award and post-award activities for a designated group of researchers. The ideal candidate will have 4+ years of experience in research administration, a thorough understanding of various funding sources, and a demonstrated ability to collaborate effectively in research environments. Strong interpersonal skills, the ability to excel in a fast-paced setting, and a service-oriented approach are essential for success in this role.
KEY RESPONSIBILITIES
Pre-Award:
Education, Experience, & Certification
Our success will ultimately change healthcare. At the Buck, we aim to end the threat of age-related diseases for this and future generations by bringing together the most capable and passionate scientists from a broad range of disciplines to identify and impede how we age. We are an independent, non-profit institution located in Marin County, CA, with the goal of increasing human healthspan, or the healthy years of life. Globally recognized as the pioneer and leader in efforts to target aging—the number one risk factor for diseases including Alzheimer’s, Parkinson’s, cancer, macular degeneration, heart disease, and diabetes—the Buck seeks to help people live better longer. We are an equal opportunity employer and strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported. Candidates who contribute to this diversity are strongly encouraged to apply.
TO APPLY
Please click APPLY to submit your Resume and a Cover Letter indicating why you are a good candidate for this position.
POSITION SUMMARY
The Senior Grants Analyst will manage pre-award and post-award activities for a designated group of researchers. The ideal candidate will have 4+ years of experience in research administration, a thorough understanding of various funding sources, and a demonstrated ability to collaborate effectively in research environments. Strong interpersonal skills, the ability to excel in a fast-paced setting, and a service-oriented approach are essential for success in this role.
KEY RESPONSIBILITIES
Pre-Award:
- Collaborate with faculty to prepare grant proposals, ensuring alignment with all guidelines.
- Evaluate grant opportunities and guide proposal development.
- Prepare budget components in consultation with the principal investigator (PI).
- Interpret and apply financial, programmatic, regulatory, and administrative guidelines.
- Serve as primary liaison between PIs and external sponsors during proposal submission and contract negotiation.
- Update and maintain the Other Support document with the PI.
- Conduct preliminary reviews of sponsored awards/agreements for compliance.
- Establish and maintain sponsored project accounts, ensuring compliance with institutional and sponsor requirements.
- Interpret sponsor policies, institute guidelines, and government regulations related to awards and project conduct.
- Monitor spending and advise PIs on account status, meeting quarterly to review finances.
- Coordinate effort/salary allocation in the accounting system (EARS).
- Advise on funding awards and monitor expenditure.
- Ensure timely submission of project reports.
- Prepare journal entries and budget adjustments.
- Review and approve grant reimbursements.
- Prepare subaward agreements.
- Manage award closeouts.
- Assist with annual A-133 audit.
- Maintain internal system.
Education, Experience, & Certification
- Bachelor’s degree, preferred
- 4+ years demonstrated pre- and post-award experience
- CRA preferred
- Strong customer service focus with excellent verbal and written skills
- General accounting knowledge
- Familiarity with PHS grant policies and Uniform Guidance
- Experience with Cayuse, EARS, and Sylogist (MS Dynamics) preferred/not required
- Advanced experience with MS Excel; quick ability to learn new software programs
- Strong attention to detail plus prioritization and time management skills
- Ability to treat sensitive information related to salaries, department finances, and science confidentially
- 100% remote; San Francisco Bay Area-based only.
- 5% Travel requirement: Applicants must travel to the Novato, CA campus for on-site training sessions/business meetings.
- Competitive salary ($85,000 - $105,000/year) commensurate with experience
- Generous benefits include health insurance, paid parental leave, vacation/sick, and 401k/student loan repayment (+ 5% employer match after 1 year).
Our success will ultimately change healthcare. At the Buck, we aim to end the threat of age-related diseases for this and future generations by bringing together the most capable and passionate scientists from a broad range of disciplines to identify and impede how we age. We are an independent, non-profit institution located in Marin County, CA, with the goal of increasing human healthspan, or the healthy years of life. Globally recognized as the pioneer and leader in efforts to target aging—the number one risk factor for diseases including Alzheimer’s, Parkinson’s, cancer, macular degeneration, heart disease, and diabetes—the Buck seeks to help people live better longer. We are an equal opportunity employer and strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported. Candidates who contribute to this diversity are strongly encouraged to apply.
TO APPLY
Please click APPLY to submit your Resume and a Cover Letter indicating why you are a good candidate for this position.
